Job Description

Location: Bowling Green, KY Category: Staff Posted On: Fri Oct 18 2024 Job Description:

Primary Duties and Responsibilities

The following duties are customary for this position, but are not to be construed as all-inclusive. Duties may be added, deleted and assigned based on management discretion and institutional needs.

• Responsible for communication with vendors who provide supplies and equipment to campus
• Enforces WKU policies, procedures and work standards to ensure adequate performance and personnel safety, and reports all disciplinary conflicts to the Manager of Fiscal Services
• Inspects completed work to ensure conformance to our operating standards
• Schedules work depending on work priorities, staff, or equipment availability, or weather conditions
• Ensures stock (both maintenance & janitorial supplies) is ordered, received, checked in, unpacked, stocked and recorded utilizing the current CMMS program.
• Ensuring CMMS Inventory module is accurate and up-to-date with costs and accurate inventory information.
• Verify inventory computations by comparing them to physical counts of stock, and investigate discrepancies or adjust errors
• Checks out supplies to Facilities Management maintenance employees
• Coordinates uniform ordering with Business Operations Manager on an annual basis and ensures distribution of uniforms to Facilities Management team members
• Coordinates with purchasing and DFM staff  on supplies and orders
• Responsible for and participates in the Stockroom end of the year inventory each year
• Responsible for issuing and securing  DFM credit cards, logging procurement card purchases into DFM work order system, and providing backup for reconciliation of credit cards with University credit card procedures
• Responsible for filing and maintaining paperwork for all completed purchases made by DFM
• Monitors project activities to ensure that instructions are followed, deadlines are met, and schedules are maintained
• Trains employees in all tasks & equipment necessary to perform their jobs to operating standards and provides employees with assistance in performing duties as necessary to meet deadlines
• Reviews time sheets for accuracy & adherence to the DFM attendance policy
• Performs computer work such as emails, spreadsheets, word processing, internet parts research, intranet human resource functions, evaluations, memos, etc.
• Determine proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities
• Operates University vehicles

Secondary Duties and Responsibilities

• Directs activities of stockroom staff to receive, store, and issue supplies and equipment, keep inventory records, and provide exceptional customer service for the Department of Facilities Management stockroom
• Assists Manager with financial reporting, monitoring expenses, and auditing the staff and inventory control process
• Maintains excellent communication/customer service with Building Coordinators to ensure client satisfaction and that employees are demonstrating respect, hospitality, and quality service
• Communicates bi-laterally with other supervisors within DFM to ensure that services are provided in an efficient and timely manner and on ordering and delivery status of supplies
• Performs related duties as assigned

Knowledge and Skills Essential for Success

• Good organizational, communication and interpersonal skills required
• Proficient in Microsoft Word and Excel
• General operational knowledge of the warehousing/logistics industry including order process functions,  shipping/receiving processes, stock rotation procedures, proper storage procedures, inventory control, etc.
• Knowledge of principles and processes for providing customer and personal services including needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership techniques, and coordination of people and resources
• Skill to motivate, develop and direct people as they work and identifying the best people for the job
• Ability to provide on-the-job training/coaching to team members
• Basic computer skills to access/send emails and perform data entry into the maintenance work order system
• Active listening skills by giving full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Ability to monitor and assess performance of yourself to make improvements or take corrective action
• Ability to talk to others and convey information effectively
• Ability to manage one's own time and the time of others
• Must be familiar with and have experience in the use of radio protocol
• Ability to work effectively in a service-oriented environment subject to frequently changing priorities
• Ability to work well individually and as a team member
• Ability to communicate information and ideas by speaking clearly so others will understand, as well as the ability to read and understand information presented in writing
• Being reliable, responsible, dependable and able to fulfill obligations
• Maintaining composure in very difficult situations
• Requires a willingness to take on responsibilities and challenges, as well as a willingness to lead, take charge, and offer opinions and direction
• Being careful about detail and thorough in completing work tasks
• Ability to accept feedback and deal calmly and effectively with high stress situations
• Possess basic computer skills, familiar with web/internet navigation, and willingness to learn and utilize new technology based products as applicable
• Adhere to all University policies and regulations

Physical Abilities Required

• Operation of Forklift (must maintain on-site certification provided by WKU)
• Ability to maneuver a large box truck
• Ability to perform physical activities that require the employee to stand, walk, use hands to grip/move objects, tools or controls; reach with hands and arms; climb or balance, stoop, kneel, crouch or crawl; talk or hear and smell
• The ability to see details at close range (within a few feet of the observer)
• Must be able to perform strenuous physical labor, which includes heavy lifting, carrying up to 50 lbs., as well as standing, walking, reaching, carrying, stooping and kneeling
• Requires working outdoors in all types of weather conditions
• Ability to sit for prolonged period of times

Job Requirements:

• High School Diploma or GED equivalency
• At least five years of experience in shipping, receiving, storing, issuing and accounting for supplies and property
• At least one year of supervisory experience
• Must possess and maintain a valid Kentucky driver's license

Additional Information:

Hourly Rate: $18-$24/hr

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at ena.demir@wku.edu or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's website.

Information concerning educational programs offered by WKU are provided at:

For information related to job postings, please email employment@wku.edu .

About Western Kentucky University

Western Kentucky University (WKU) prepares students of all backgrounds to be productive, engaged, and socially responsible citizen-leaders of a global society. The University provides research, service and lifelong learning opportunities for its students, faculty, and other constituents. WKU enriches the quality of life for those within its reach.

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Job Tags

Hourly pay, Outdoor,

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