Job Description

Job Responsibilities: Review all financial transactions and processes - accounts payable and receivable, banking, escrow, credit cards, petty cash, payroll; Approve all vendor and contractor payments processed by the Finance Associate; Oversee the payroll process; ensure costs and liabilities are accurately recorded and classified; Liaise with outside payroll processor to ensure timely filing of quarterly tax returns; Record journal entries; review data and system-generated financial statements; Respond to external audits – government agencies, workers’ comp., Encore annual; Monitor cash receipts and disbursements transactions and balances following Finance Associate entry Prepare and record in QB the biweekly and off-cycle payroll journal entries Allocate and record payroll processing invoices Monitor the accuracy of and reconcile employee payroll deductions Reconcile quarterly payroll tax returns (941) with general ledger Reconcile tenant escrow transactions Record interest and dividend receipts Reconcile all bank accounts (view-only access) and petty cash accounts in QB Reconcile fixed assets, accrued expenses, payroll liabilities on quarterly basis Assist Finance Associate with cash receipts and expenses (offsets) data entries as needed Financial Analysis & Administration: Extract QB data and reports for analysis Address inquiries from vendors, funders, internal and external parties Oversee the physical & electronic filing, safekeeping, archival, retrieval of financial documents; Job Qualifications: 10 years’ work experience Bachelor’s degree in Accounting Knowledge of GAAP – Generally Accepted Accounting Principles; Demonstrated expertise with QuickBooks Desktop software, Applications without QuickBooks experience will not be considered Proficiency in MS Excel Excellent written, verbal and computer skills; Strong interpersonal skills and ability to work as part of a team; Ability to multitask while also meeting deadlines Ability to have a flexible work schedule and willingness to jump in and “get the work done,” even if that means working occasionally on weekends, evenings, and some traditional holidays. Preferred: Familiarity with payroll concepts, process and terminology Direct experience with government contracts and financial reporting Experience building detailed line-item budgets for multiple departments and divisions

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