Job Description

1st Choice is seeking two highly organized and detail-oriented individual to join our Human Resources department in Rockville, MD as a temporary HR Scanning Associate. In this role, you will play a vital role in transitioning our HR data and documents to a new digital system. You will be responsible for a variety of tasks, including scanning physical files, migrating digital files from a legacy system, and assisting with the secure destruction of scanned documents.

Responsibilities:

• Scanning and Data Entry:
  • Utilize high-volume document scanners to convert paper-based HR documents into digital files.
  • Perform data entry tasks associated with the scanned documents to ensure accuracy and completeness.
  • Ensure scanned files are properly named, categorized, and uploaded to the new digital HR system.
• Legacy System Migration:
  • Assist with the migration of digital HR files from the legacy system to the new digital platform.
  • Verify data integrity and accuracy during the migration process.
  • Troubleshoot any issues encountered during the migration process and escalate them to the appropriate personnel.
• Document Management:
  • Assist with the secure destruction of scanned documents in accordance with college policies and procedures.
  • Maintain accurate records of scanned documents and their destruction.
  • Organize and maintain a clean and efficient workspace for processing documents.
• Additional Duties:
  • Perform other duties as assigned by the HR department to support the overall scanning and data migration project.

Qualifications:

• High school diploma or equivalent preferred.
• Minimum of 1 year of experience with document scanning and data entry.
• Experience working in a fast-paced environment with a high degree of accuracy is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Ability to follow instructions and adhere to established procedures.
• Ability to maintain confidentiality of sensitive information.

Benefits:

• Competitive hourly wage
• Opportunity to work within a dynamic and supportive college environment.
• Gain valuable experience in document management and data migration.

We are an equal opportunity employer and value diversity at our college. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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