Purchasing Contracts Administrator- Procurement Job at UTHealth, Houston, TX

  • UTHealth
  • Houston, TX

Job Description

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

100% paid medical premiums for our full-time employees  

Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year) 

The longer you stay, the more vacation you’ll accrue! 

Longevity Pay (Monthly payments after two years of service) 

Build your future with our awesome retirement/pension plan! 

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... 

Free financial and legal counseling 

Free mental health counseling services 

Gym membership discounts and access to wellness programs 

Other employee discounts including entertainment, car rentals, cell phones, etc. 

Resources for child and elder care 

Plus many more! 

Position Summary:

Executes and administers complex construction or services contracts to include Request for Proposal (RFP), Request for Qualification (RFQ), Invitation to Bid (ITB), and all related documentation.  Prepares and completes all the actions necessary for a major procurement. 


UTHealth Houston Supply Chain is hiring a Purchasing Contract Administrator to join their team of professionals. Located at Operations Center Building OCB @ 1851 Crosspoint Avenue.

Schedule: Hybrid, Monday – Friday, days

Position Key Accountabilities:

1.  Publishes requested documents required to fulfill daily demands of contract documentation in a timely manner.
2.  Monitors daily activities regarding contractor performance of scope of work
3.  Communicates progress status on a daily basis to keep contract representatives informed.
4.  Validates and routes invoices appropriately, with proper documentation to justify payments. 
5.  May assist in development of scope of work, evaluation methodologies, price proposal structures and all aspects of contract formulation.  
6.  Processes and properly handles all incoming documentation concerning contract performance and/or function.
7.  Ensures that all contract actions are completed according to state and federal requirements.
8.  Documents contractual events properly.
9.  Recognizes the appropriate contract types for a given purchasing situation.
10.  Other duties as assigned.


Certified Professional Public Buyer (CPPB), or, Certified Purchasing Manager (CPM), or, Certified Texas Purchaser (CTP), or, Certified Texas Procurement Manager (CTPM), or, Successful completion of any of the above certifications within 18 months of hire.  Effective communication and organizational skills.  General knowledge of purchasing concepts and principles for complex contracts is required. Familiarity in project management preferred.

Minimum Education:

Bachelor’s degree in Purchasing, Business, related field, or equivalent experience.

Minimum Experience:

Three years experience in a major purchasing environment working with complex, long-term services and construction contracts to include public sector contracting experience.  Experience with Negotiations, Requests for Proposal, and Evaluation of Requests for Proposal, Invitations to Bid, Bonding and Insurance, and all contract types.  One year at UTHSC- Houston or other state institution of higher learning preferred.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.

Job Tags

Holiday work, Full time, Contract work, For contractors, Monday to Friday,

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