Executive Assistant to Partner/Sr. Portfolio Manager at Midtown East Hedge Fund Job at BCL Search, New York, NY

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  • BCL Search
  • New York, NY

Job Description

Our client, a Hedge Fund located in Midtown East, is looking to hire a star Executive Assistant/Personal Assistant to support a Partner & Senior Portfolio Manager with some aspects of their personal and all aspects of their professional life. The successful candidate will have no ego, and a team player mentality. This is a great firm with lots of wonderful colleagues. This role is hybrid in the office 3x a week and work from home 2x a week.

RESPONSIBILITES:
  • Coordinate all aspects of the executive's calendar, including providing availability, managing conflicts, and scheduling meetings.
  • Manage inboxes and file emails throughout the day, flagging important tasks requiring action and ensuring timely responses.
  • Maintain frequent communication throughout the day, especially when Partner is traveling, to ensure he remains updated.
  • Serve as the primary communication link between Partner and his extensive network, including managing and tracking all forms of communication.
  • Manage all aspects of travel arrangements, including researching and booking flights, hotels, and ground transportation. Coordinate changes to travel plans as needed and track cancellation policies.
  • Prepare and submit expense reports for approval and reimbursement.
  • Attend key meetings, take detailed notes, and oversee follow-ups to ensure project continuity.
  • Perform day-to-day tasks as needed, such as booking conference rooms, handling lunch arrangements, and ensuring timely attendance at meetings.
  • Research and book restaurants/events for executive and family and manage other aspects of their personal social calendar.
  • Handle specific personal tasks such as property management, including liaising with realtors and managing financial aspects.
  • Manage medical insurance and commuter benefit reimbursements.
  • Manage vendor relationships and payments, and plan recreational activities.
REQUIREMENTS:
  • At least 5 years of EA/PA experience
  • Strong organizational and time management skills
  • Friendly and calm under pressure
  • Strong work ethics with a professional attitude
  • Excellent communication and interpersonal skills
  • High attention to detail
  • Flexibility to adapt to changing schedules and priorities
SALARY:
$125-150K (DOE) + discretionary bonus + great benefits

HOURS:
9:30am-5:30pm + flex for OT as needed

Job Tags

Work from home, Flexible hours,

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