Job Description

Administrative Services Manager (PUBLICATIONS PROD SUPV 1)

Job Summary

Under general direction of the Director of Repro Graphics, provides supervision and leadership in the area of personnel issues. Is responsible for aspects of Administrative Services for Repro Graphics including Purchasing and Invoice Payment, Internal Recharge Billing, Shipping & Receiving, Delivery Couriers and the general functions of the front office.

This position is located in West Sacramento, CA.

Apply By Date
March 12, 2025 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High school diploma and/or equivalent certification/experience/training.
  
• Supervisory experience to effectively delegate tasks, recruit and select staff, manage performance, train and motivate employees.
  
• Experience with the operations of an in-house print facility.
  
• Experience with computers and software programs such as Microsoft Office and job creation software.
  
• Customer service skills to follow through on customer requests to resolve problems, answer questions, and use available resources and references.
  Preferred Qualifications

• Experience and familiar with the operations of a higher education print operation.
  
• Experience with Avanti Slingshot.
  
• Experience with UC Enterprise business software.
  
• Knowledge of UC purchasing practices and ordering procedures. Familiar with UC expense and P-Card processes.
  Key Responsibilities

• 25% - Administration
  
• 25% - Supervision
  
• 25% - Financial
  
• 25% - Production
  Department Overview
  Repro Graphics is a complex, self-supporting organization within the Finance, Operations and Administration Division - Supply Chain Management Department of the University. Revenue centers include: Black & White and Color Printing, Bindery, Large Format, Design Services and the Campus Copier Program. The department provides mandatory services within the scope of Policy 5402 and non-mandatory services outside of Policy 5402 within a highly competitive private-sector market. As one of three management positions within the department, this position is responsible for all aspects of Administrative Services for Repro Graphics including Purchasing and Invoice Payment, Internal Recharge Billing, Shipping & Receiving, Delivery Couriers and the general functions of the front office.
  POSITION INFORMATION

• Salary or Pay Range: $62,000/yr. - $109,000/yr. (Dept. budgeted range: $62,000/yr. - $85,500/yr. Commensurate with experience)
  
• Salary Frequency: Monthly
  
• Salary Grade: Grade 20
  
• UC Job Title: PUBLICATIONS PROD SUPV 1
  
• UC Job Code: 007456
  
• Number of Positions: 1
  
• Appointment Type: Staff: Career
  
• Percentage of Time: 100%
  
• Shift (Work Schedule): Monday - Friday, 8am-5pm
  
• Location: West Sacramento, CA
  
• Union Representation: 99 - Non-Represented (PPSM)
  
• Benefits Eligible: Yes
  
• This position is 100% on-site
  Benefits
  Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
  If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:

• High quality and low-cost medical plans to choose from to fit your family's needs
  
• UC pays for Dental and Vision insurance premiums for you and your family
  
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
  
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
  
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
  
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
  
• Access to free professional development courses and learning opportunities for personal and professional growth
  
• WorkLife and Wellness programs and resources
  
• On-site Employee Assistance Program including access to free mental health services
  
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
  
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
  
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
  
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
  Physical Demands

• Standing - Occasional Up to 3 Hours
  
• Walking - Occasional Up to 3 Hours
  
• Sitting - Frequent 3 to 6 Hours
  
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
  
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
  
• Bending/Stooping - Occasional Up to 3 Hours
  
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours
  Environmental Demands

• Loud noise levels - Occasional Up to 3 Hours
  
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
  Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
  
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
  
• Ability to organize & prioritize - Frequent 3 to 6 Hours
  
• Communication skills - Occasional Up to 3 Hours
  
• Numerical skills - Occasional Up to 3 Hours
  
• Constant Interaction - Occasional Up to 3 Hours
  
• Customer/Patient Contact - Occasional Up to 3 Hours
  
• Multiple Concurrent Tasks - Occasional Up to 3 Hours
  Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
  
• Normal work week is Monday through Friday, but position may occasionally require working nights, weekends and/or holidays.
  
• This position may, at times, require the employee to work with or be in areas where hazardous materials are present. Specific hazards of the position are inks, toners, and other chemicals commonly used in a digital print environment.
  
• The noise level in the work environment is moderate.
  Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
  Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
  Diversity, Equity, Inclusion and Belonging
  At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
  For the University of California's Affirmative Action Policy, please visit:
  For the University of California's Anti-Discrimination Policy, please visit:
  Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere
  To learn more about our background check program, please visit:
  #CA-SE
  To apply, visit
  The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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About University of California Davis

UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.

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Job Tags

Holiday work, Contract work, Temporary work, Local area, Immediate start, Outdoor, Shift work, Night shift, Weekend work, Monday to Friday,

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